Coffee Fundraising FAQ

Supporters actually want what you are selling.

Most fundraisers move products nobody would buy twice; coffee is something people already drink every week. Your organization keeps more than half of every sale, where most traditional fundraisers leave you with a quarter to a third. There is no upfront cost and no inventory to manage.

No, there is no minimum order and no minimum group size.

Small clubs and large schools run on the same terms. You are not selling against a break-even point, so the first order earns exactly what the hundredth does. Your organization keeps more than half of every sale.

It costs nothing to start.

There are no upfront costs, no platform fees, and no hidden charges. We only make money when your supporters buy coffee, so your organization never has to earn back a cost before it starts earning. Your organization keeps more than half of every sale.

Run a defined campaign with a start and end date.

Everygrind fundraisers open, run for a set window, and close, and that deadline is what moves supporters to order. Plenty of organizations run one every season so supporters know when to expect it. There is no cost to run another.

Two to three weeks is the usual window.

That is long enough to promote it properly and collect orders, and short enough that the deadline still carries weight. You can run shorter or longer if your season or school calendar demands it. Nothing in the platform locks you to a fixed length.

No, your organization never handles inventory or shipping.

Everygrind covers roasting, fulfillment, and delivery, and every order ships directly to the supporter's door. Your team's only job is sharing links and reminding people. Nobody sorts boxes in a parking lot and nobody makes deliveries.

Yes, and here's why: it's something supporters already buy every week, so nobody's purchasing out of guilt.

Adults buy it for themselves, it consumes and reorders, and with Everygrind there's no inventory, no cash collection, and no door-to-door. Your organization keeps more than half of every sale.

It depends on your roster size and how many families share their link.

For scale: recent Everygrind campaigns saw 147 orders in 9 days for a Midwest dance studio and 158 orders in one fall season for a Midwest baseball club. Your organization keeps more than half of every sale.

Sports teams, schools and PTAs, nonprofits, churches, clubs, and community groups anywhere in the US.

There's no cost to start and no minimum, so it works for an 18-player roster or a 300-family school.

No.

Your supporters are buying a product, not making a donation, so nonprofit status doesn't change how any of this works. Booster clubs, school groups, and competitive teams that operate inside a for-profit gym or studio all run on the same terms. If your team is part of a business, the business signs the agreement and receives the payout in its name.

More than half of every sale.

Most traditional fundraisers leave you with a quarter to a third.

More than half of every sale goes to your organization, paid out within two weeks of your fundraiser's close.

Direct deposit, no invoicing, no chasing. You can watch totals live in JOLT the whole way.

We pay the organization itself, by deposit into your organization's bank account or a check made out to the organization.

We never send fundraiser payouts to personal accounts, so fundraiser money is never reported under a parent's or volunteer's name. Depending on your organization type, we may need a completed W-9 before your payout, and any tax reporting that applies goes to the organization. Your organization handles its own taxes on the funds it receives, so loop in whoever keeps your books.

Yes, custom packaging with your organization's name, logo, and colors is available as an option.

Larger programs can go further with a custom blend, exclusive bag design, and a branded storefront. Custom work adds lead time to your setup, so tell us early if you want it ready for a specific launch date.

Full white-label is available: a custom blend, custom bag design, and a storefront on your own domain.

That goes a step past putting your logo on standard packaging, and it fits established annual programs better than a first-time fundraiser. Tell us what you have in mind and we will scope it.

You get a promotional kit: social templates, email copy, printable flyers, and announcement text you can send as-is.

Your fundraiser page tracks progress live and is built to be shared from a phone. For larger campaigns we run a virtual kickoff so the whole roster starts on the same day.

JOLT, your free dashboard, shows it live: total sales, order details, per-participant totals, and progress toward your goal.

Log in at any point during the fundraiser and the numbers are current. There is nothing to install and no training required. Access is included with every fundraiser at no cost.

JOLT is the free dashboard that runs your fundraiser.

You manage your roster, track sales by participant, see which products are moving, pull marketing materials, and watch progress toward your goal. It is built to be used without training, by a volunteer, on a phone. It is included with every fundraiser.

Every player on your roster gets their own link.

Any order placed through that link is credited to that player automatically, with no code to enter and nothing for the supporter to remember. JOLT shows each player's order count and total, so you can see who is sharing and who needs a nudge.

Yes, JOLT ranks every participant by order count and total raised, updated as orders come in.

You can see who is sharing their link and who has not started yet. Some coaches post a leaderboard, others use it quietly to know who needs a reminder. The data is there from day one.

Yes.

Supporters choose from light, medium, and dark roasts in whole bean or ground, plus decaf and flavored options. We manage the lineup and set it up for you before launch, so there is no catalog for your volunteers to build or maintain. If your supporters want something specific, tell us and we will work it in where we can.

We replace it or refund it, and your organization's earnings are not touched.

That risk sits with us, not with your team.

Roasted within one to two weeks of shipping, not months.

It's specialty-grade coffee roasted in small batches by award-winning craft roasters, then shipped straight to the door. Grocery shelf bags can sit for months between the roast date and your cup. That gap is what you taste.

Light, medium, and dark roasts in whole bean or ground, plus decaf and flavored options.

Whatever is on the page you are shopping is what is available for that fundraiser. Every bag is specialty-grade and roasted in small batches, so there is no wrong pick on the list.

Use that player's link.

Every player has their own, usually shared on social media or sent to you directly. Click it before you shop and your order is credited to them automatically. There is no code to enter. If you land on the organization's main page instead, the order still counts for the team.

Not directly.

Individual player totals stay private, visible only to the organizers running the fundraiser. You can see the team's overall progress toward its goal on their page. Many organizations post their own shoutouts for top sellers, so their social feed is usually the place to look.

More than half of every sale goes to the organization you are supporting.

That is the whole model: they earn on the coffee itself, not on a donation tacked onto the end of your order. Most traditional fundraisers leave the organization with a quarter to a third.

Generally, no.

When you buy coffee through a fundraiser, you're purchasing a product, not making a donation. The IRS treats purchases where you receive goods of equal value as non-deductible, even when the organization you're supporting is a registered charity. Here's the good news: you don't need a tax break to make this worth it. You're getting specialty-grade coffee you'd buy anyway, and more than half of every sale goes straight to the organization. Tax situations vary, and some organizations accept direct donations separately from their fundraiser. If you want a deductible gift, ask the organization about donating directly, and check with a tax professional about your specific situation.

Most orders arrive within 3 to 7 business days of shipping, and fundraiser orders ship together once the fundraiser closes.

Every order goes straight to the address entered at checkout.

From established specialty growing regions, including Ethiopia, Colombia, and Guatemala.

The exact origins rotate with the season, because the best lots are not available year round and we would rather follow the harvest than lock a blend to a label. Our roasting partners buy from farms with sustainable practices and fair grower compensation.

Yes, and we can point to how.

We work only with roasters who hold direct relationships with the farms and cooperatives they buy from, which is what makes fair grower compensation checkable rather than assumed. Many of our coffees carry Fair Trade, Rainforest Alliance, or direct trade certification.

It is a different grade of coffee, handled with more care.

Ours is specialty-grade, the tier above the commercial-grade beans most grocery brands use, and it is roasted in small batches by award-winning craft roasters. They tune each roast profile to the individual coffee instead of flattening everything into one house flavor.

Keep it in an airtight container, away from sunlight, heat, and moisture.

Do not refrigerate or freeze it: the temperature swings pull moisture into the beans.

Shipping is calculated at checkout from the order size and the destination, so supporters see the exact amount before they pay.

It is not buried in the coffee price.

Yes, we ship to all 50 states.

Orders go directly to the address each supporter enters at checkout, so your fundraiser is not limited to people who live near your organization. Alumni, grandparents, and out-of-state family can all order.

Every order ships directly to the supporter's door.

There is no distribution day, no parking lot sort, and nothing for a volunteer to hand out. That is the part of fundraising we removed.

Coffee ships in valve-sealed bags, boxed so they arrive intact rather than crushed.

The valve is the specialty-coffee standard and the reason a bag can look slightly puffed.

We replace it.

The supporter emails hello@everygrind.com with their order number and a photo, and we ship a replacement. The organization they supported keeps its earnings either way.